Office software for tuition centres
Bring groups, lesson changes, parent updates, attendance and payments into one clear workspace.
3 things need you this morning
Needs action
Today
Hannah Okafor asks to move Monday's lesson to Tuesday 4:00 pm Y3–4 Primary Maths, Group 01. Reason: school parents' evening
Try a lesson change
Walk through a real TutorHQ sequence with fictional data: the request, the clash check, your decision and what changes afterwards. Nothing here is sent to anyone.
Step 1 · From the tutor's own page
"Can we move Monday's lesson to Tuesday at 4:00 pm? It's parents' evening at my school."
The request goes to the office's Today screen, with the lesson, the reason and the suggested time. Nothing changes for families yet.
Step 2 · TutorHQ checks the time
Step 3 · The office decides
You can approve the change as asked, approve it with a different time you agreed with the tutor, or reject it with a note back to her.
Step 3 · The office decides
TutorHQ refuses a change that would put a tutor or a child in two lessons at once, and the request goes back to waiting. Nobody has been told anything.
Step 4 · Everything updates together
History: moved from Monday 4:00 pm to Tuesday 4:00 pm, approved by the office. The original time stays on record next to the new one.
Hannah is told the decision too. In the demo you can open the parent's screen and see the change there.
A simulation with fictional names. In TutorHQ the same steps run on your own lessons and families.
For your team
The office sees the whole centre. Tutors see their own groups. Parents see their own children. The server enforces it, not only the screen.
Admins, coordinators and finance staff
Next actionApprove Hannah's lesson move
Username and password, or their private link
Next actionTake the register for Y10 Biology at 5:00 pm
One sign-in for every child, in any browser
Next actionConfirm the held seat for Leo
Needs action
Today, 2 lessons
Maya and Leo
Groups and families
Each group has its year, subject, tutor, times, seats and rules. Brothers and sisters sit under one parent, so the office writes to a household, not to a list of children.
Good morning Rana. Today Maya has Primary Maths at 4:00 pm, and Leo has Y8 Science at 5:30 pm. Both lesson links are on your TutorHQ page.
Reminders are drafted each morning. The office reads them, changes any wording and sends them in one go, or lets them go out on their own.
Attendance, fees and pay
The register, the parent's bill and the tutor's pay all come from the same lesson, so a lesson is charged once and paid once. Amounts below are illustrative.
Y10 Biology, Group 04, Monday 5:00 pm with Priya Raman.
Every student is marked before the lesson can be completed.
Charged by your rules: excused absences aren't charged.
Completed lessons and the group's rate become a pay statement the office approves.
After lessons, a monthly fee on your billing day, or prepaid lesson packages. Invoices go from draft to raised, sent and paid.
By card through Stripe once you connect it. Cash, bank transfers and cheques are recorded by the office.
An invoice raised in error can be voided, refunds are recorded with a note, and repeated absences raise an alert.
From register to pay
Watch one week's money settle: the register creates the charges, the charges make the invoice, the payment is matched to it, and the same lessons become the tutor's pay statement. Fictional centre, illustrative amounts.
Connections
Only the account owner connects a service, by pasting its details into Settings. Until then, everything still works inside TutorHQ.
Parents pay invoices and lesson packages by card from their page.
Messages to parents and tutors, sent through SendGrid.
Staff alerts, tutor requests and the morning summary in your channel.
A nightly copy, encrypted with a passphrase your centre keeps.
Optional. The help chat works without one; with one, it can look things up and draft messages.
Always on. Every message also appears on the family's page in any browser, with no app to install.
WhatsApp is supported: messages to parents go automatically once your WhatsApp Business account is connected, and until then each one is a tap away in the app, with the text ready to send. Text messages aren't offered today. Read how each service handles data on Trust and data.
What we can show you
TutorHQ is new. Here is what is true of it today, and how to check it for yourself.
We don't have customer stories to show yet. When centres agree to share their results, they'll appear here with their names. Until then, explore the sample centre and judge the product yourself.
Pricing
There's no price list yet. Your quote is based on your size and the help you want, and you'll see every outside cost before you sign.
taken from what parents pay you.
Moving to TutorHQ
We work through each step with your office before anything changes for families. A fictional centre with example figures.
Access by role, every change logged with who made it, nightly backups, and exports to Excel or CSV whenever you want them. We confirm the hosting provider and the server's location in writing before you sign.
Trust and data →We work through the move with your office and stay closely involved for an agreed support period after cutover. Its length is set in your quote.
Ask us a question →Questions
No. Parents open their own page in any browser to see lessons, homework, attendance, messages and bills. Messages are also emailed once you connect an email provider.
From their own page they choose cancel, postpone or move, give a reason and suggest a time. The office approves, picks another time or rejects it, and parents hear only after the decision.
Parents, students and tutors import from a spreadsheet, and the import checks each row before anything is saved. We help you set up groups and rules. See Switching to TutorHQ.
Yes, through Stripe, from their own page. Stripe charges its own fee; TutorHQ takes no percentage. Cash, bank transfers and cheques can be recorded too.
In one database on a server we manage, with nightly backups. We confirm the hosting provider and location in writing before you sign, so tell us at the start if you have a requirement.
Any time. Reports export to Excel or CSV or print as PDF, and staff with the export permission can download your records from Settings.
Your next step
Try the sample centre on your own, or book a 30-minute walkthrough with practice data shaped like your centre.
