Running the centre
- Groups, seats, waiting list and held seats
- Calendar with clash warnings
- Tutor requests and office decisions
- Registers, notes and homework
Pricing
One quote per centre, explained up front.
There's no price list yet: we're setting prices with our first centres. Each centre gets a quote based on its size and the help it wants, and this page shows everything that goes into it, including what outside services charge.
In short
- TutorHQ's feeOne monthly quote per centre
- Share of parents' paymentsNone
- Charges per tutor or loginNone
- Contract termsSet in your quote
How the quote is worked out
Three things decide your price.
If your centre grows or opens another branch, we review the quote with you.
- How many students you teachThe main factor. Every tutor, parent and student has an account, and there is no charge per login.
- How many centres or branches you runEach place you teach from, whether its records are kept together or apart.
- How much help you want moving inSetting up groups and rules, importing your families and tutors, and training your office. Any setup or import fee is shown separately in the quote.
Ask for your price
Tell us how many students you teach and we'll email a price within one working day. No call needed.
Thank you.
We'll email your price within one working day.
What's included
Everything TutorHQ does is in the one fee.
There are no add-on modules. What you see in the demo is what your centre gets.
Families and tutors
- A page for every parent and tutor, in any browser
- Messages, templates and morning reminders
- Absence and holiday notices from parents
- The help chat, from its built-in guide
Money and records
- Invoices, monthly fees and lesson packages
- Tutor pay statements
- Reports and exports to Excel, CSV and PDF
- Nightly backups on the server, the activity log and updates
What can cost extra
Outside services charge their own fees, only if you use them.
These are paid to the service, not to us, and TutorHQ works without any of them. Check each provider's current prices.
| Service | When it applies | What it costs |
|---|---|---|
| Stripe | When parents pay by card | Stripe's card fee on each payment (Stripe's prices). TutorHQ adds no percentage. |
| An email provider | If you connect SendGrid to email parents and tutors | SendGrid's own charges, if your volume needs a paid plan. Without one, messages stay on each family's page. |
| An AI provider | Optional, if you add a key for one | That provider's charges. The help chat works without one. |
| Off-site backup storage | Optional, if you connect your own storage | Your storage provider's charges. Nightly backups on the server are included. |
| Slack | If your team wants alerts in a Slack channel | Nothing extra from TutorHQ. It uses your own Slack workspace. |
Contract terms
Set in your quote, in writing.
Your quote states the monthly fee, any setup or import fee, the contract length and notice period, and how long we stay closely involved after you go live.
Before you sign, we also confirm in writing the hosting provider and where your data is held. More on where data is held.
Questions
Pricing questions.
Why isn't there a price list?
We're setting prices with our first centres this term, so each centre gets a straightforward figure based on its size rather than a plan it has to fit into.
Does the price go up with more tutors or parents?
No. Accounts for tutors, parents and students aren't charged one by one. The number of students you teach is what the quote is mainly based on.
Do you take a share of what parents pay?
No. When parents pay by card, Stripe charges its own fee; TutorHQ adds nothing on top. Cash, bank transfers and cheques are recorded at no cost.
Can we try it before asking for a price?
Yes. Explore the sample centre on your own, or book a walkthrough.
How does this compare with TutorCruncher?
We've put a dated, sourced reading of TutorCruncher's public pages beside what TutorHQ does on Switching to TutorHQ.
See it before you ask for a price.
Explore the sample centre on your own, or book a 30-minute walkthrough with practice data.