Switching
Moving a centre is a project, not a button. Here is the order we work in, what comes across and what doesn't, and how TutorHQ compares with TutorCruncher's public pages.
We do these together with your office, in this order, so families keep getting the right messages throughout.
What comes across depends on what your current system can export. This is what TutorHQ can take in today.
Imported details are checked again. Imported tutor availability counts as unconfirmed until each tutor confirms it, and imported waiting-list requests stay unconfirmed until the parent confirms them.
TutorCruncher is an established tutoring-management product. The summary below comes from its public website as it stood on 11 October 2026. It is a reading of marketing pages, not a test of either product.
Public page What TutorCruncher's own pages say, with a link. "Not confirmed in this public review" means we couldn't confirm it from those pages. It doesn't mean TutorCruncher lacks it.
Available today Built into TutorHQ and working now. Most of these flows are also checked by our automated tests.
Advertised Stated on our website, but it depends on your quote or on a service you connect. Check it in your walkthrough.
The UK pricing page lists starting monthly fees of £25, £60 and £200, excluding tax. Enterprise is priced individually. [9]
One quote per centre, based mainly on how many students you teach. There is no published price list yet.
The same page lists standard card rates of 2.65% and 2.3% for the first two plans, with Enterprise bespoke, and offline-payment percentages of 1%, 0.65% and 0.5%. [9]
No TutorHQ percentage on parents' payments. When parents pay by card, Stripe charges its own fee. [10]
The pricing page lists conditions and optional charges, including messaging, branches, a custom domain and lesson tools. [9]
Your email provider's charges if you connect one, and an AI provider's charges if you add one. Slack runs on your own Slack plan. Any setup or import fee is set in your quote.
The scheduling page describes individual and group lessons, availability, location conflicts, matching and reminders. [6]
Recurring groups with a seat count, a waiting list, held seats that parents confirm, and tutor and student clash prevention. A one-to-one lesson is a group of one.
Scheduling is described on the scheduling page. A sequence of tutor request, office approval and then parent notice is not confirmed in this public review. [6]
The tutor asks to cancel, postpone or move a lesson. The office approves, picks another time or rejects it, and parents are told only after the decision. How it works
The features page describes communications. One reminder per household covering every sibling is not confirmed in this public review. [5]
One morning reminder per parent with every child included, reviewed by the office before sending, and a delivery state on every message. Email delivery needs your email provider to be connected.
The billing and payroll page describes flexible billing, invoicing, tutor payments and accounting integrations. [7]
Invoices after lessons, monthly fees, prepaid lesson packages and tutor pay statements from completed lessons. There is no accounting-software integration today; records export to Excel or CSV.
Specific parent and tutor self-service tasks are not confirmed in this public review.
Parents see every child's timetable, attendance, shared homework and bills under one sign-in, and report absences. Tutors take registers, write notes and ask for changes for their own groups.
Bobbin is marketed with AI lesson planning, classroom tools, transcription and reports. [8]
An optional assistant that looks up records and drafts messages once you add an AI provider, with nothing changed until the person confirms. TutorHQ has no lesson-planning tools.
The website offers a trial and demonstrations, and describes onboarding help and support. [4]
A walkthrough with practice data, and the move described on this page. The length of the support window is set in your quote.
What this comparison doesn't show. We haven't compared total cost, because TutorHQ's price is quoted per centre and depends on your size. We haven't tested TutorCruncher's product. Plans and prices change, so check the linked pages for current terms.
If anything here is out of date or wrong, please tell us and we'll correct it.
Explore the demo centre first, or book a walkthrough and bring a sample of your current exports.